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How to maintain the Payments

            Payments window is used to make payments to the vendor or customer against the invoices or without the invoices. This window is also used to make the payments of salaries or utility bills. We can also use this window for issuing checks to the vendor or customer. In order to make receipts user must followed the following steps.

Step no 1. First of all go to task bar menu and click on “Payments”.

The following window will appear.

Step no 2. Select the customer or vendor from the drop down list and enter the “ID”of the customer or vendor, to payments have to made.

Step no 3. When user selects the customer or vendor “Pay to the order of” field will be filled with the name and address of the customer.

Step no 4. Enter the “Check no” in the check number field.

Step no 5. The “Memo” field will be filled with the account number of the vendor or the customer by default; you can also change it by clicking on it.

Step no 6. Enter the check no in “Check no” field. This field is used to give a unique or different code to each check for identification and avoid repetition.

Step no 7. Enter the current date in the “Date” in the date field.

Step no 8. Select the cash account from “Cash account” field to which this transaction will ne charged.

Step no 9. Cash account balance is used to check the balance of cash by clicking on the “$” button than click the save button.

Receipts

Receipts are used to receive cash from the customer or vendor against or without the invoice. In order to make receipts user must followed the following steps

Step no 1. First of all go to task bar menu and click on “Receipts”

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The following window will appear.

Step no 2. Select the customer or vendor from the drop down list and enter the “ID”of the customer or vendor, from payment have to receive.

Step no 3. When user selects the customer or vendor “Name” field will be filled with the name of the customer.

Step no 4. Enter the “Bank deposit slip no” in the deposit ticket ID field.

Step no 5. Enter the reference number in “Reference no” field. This field is used to give a unique or different code to each receipt for identification and avoid repetition.

Step no 6. Enter the receipt number in the “Receipt no” field.

Step no 7. Select the payment method in “Payment method” field.

Step no 8. Select the cash account from the “Cash account” drop down menu.

Step no 9. Cash account balance is used to check the balance of cash by clicking on the “$” button.

Step no 10. In case there is any invoice due for receipts of customer or vendor, when we enter the ID of that customer or vendor the “Apply to invoices” tab will be enabled.

Step no 11. The first field is “Invoice” field. Invoice shows a number which is issued while issuing a sale invoice to the concerned customer.

Step no 12. The “Date due” and “Amount due” field will be filled automatically with invoice the date due field show for your invoice and the amount due shows the unpaid amount.

Step no 13. Enter the description in “Description field”.

Step no 14. The “Discount” field will calculate the discount automatically according to terms selected for the customers whose ID is entered.

Step no 15. Enter the amount which has to receive from the customers in “Amount paid” field.  

Step no 16. User can also check the box of “Pay” if amount is received than click the save button.