Peachtree - Accounting Software - Setup of Company

Setup of a Company

After the start of the program the following screen will appear. To establish a new company click “Set up a new company” option and follow the next instructions. Click the button of step a new company circle the button.

The next step appears in the screen and continues the process.to click the next buttoun and continues the next step.

Now by clicking next you have to type the company information such as name, address, Telephone no., business. So write the name, address, and other information complete to click the next button.

Here you can chose charts of accounts already developed by the software of many sample companies, or you can copy charts of accounts from existing Peachtree company or another accounting software compatible with Peachtree or you can build your own charts of accounts and chose the option “build your own company”

The next step opens the accounting method. the two option appear in front screen first option “Accrual” and second button “cash “you click the first button “ Accrual” and click the next button.

The again next button click and appear in screen posting method.the posting method appear the again two option first “real time “ and second “batch” and click the first option.

Then in the next phase you have to select the accounting period. Normal accounting period is 12 month accounting period.

In the next step, you have to choose the month when the accounting period will start and the month when first time the transaction will record.

By clicking next “Congratulation” screen appear and by clicking Finish the company set up completes.

To complete the procure and made the new company. Complete the process and first of all click the maintain the click the chat of account and putting the data.

How to maintain the chart of account

Open the chart of account and three typs putting data and appear the screen.

·         Account id

·         Description

·         Account type

For example the the cash account put the new exciting company. First of all put the account id this account id”602” and second description “cash “and last the account type.

Appear the screen first of all account id putting  and second that the description put and last putting the account type and save the transaction alt+S so complete the transaction in account of chart. Show the all transaction click the button.

Now clicking the circle button and show the all transaction and press the beginning balance button show the new sheet (asset and liabilities) now both side equal and select the date. Now complete the chart of account.

Now complete the all process chart of account in this new step company.

How to Maintain the Customers/Prospects

First of all the open the peach tree soft wear and chose the option the “open an exiting company” click the option and open the old company and start the new work

After the open a company and start the option the maintain and select the customer and prospect than click open the new bar. After we have set up a company and its charts of accounts, now its time to establish subsidiary ledgers for Accounts Receivable.  Use the Maintain Customers/Prospects window to enter, change, and store information about companies and people to whom you sell goods and services. You can also enter information about companies and people with whom you would like to do business (prospects). For customers and prospects, this includes information such as:

The step of click the customer/prospect and open the new window of tell us header fields bar. Customer header fields are located above the folder tabs of the Maintain Customers/Prospects window. This is where you enter lookup information about the customer such as the customer ID, name, and status.

Appear the window show the customer prospect and show the five different header.

·        General

·        Sales defaults

·        Payment defaults

·        Customer fields

·        History

The five header show and different information for each header given end help the made customer account. First of all I explain the one by one.

Customer ID: Enter up to 20 alphanumeric characters for a new customer's ID. For existing customers, you can select to look up the customer you want. The code is case sensitive, so that codes A1 and a1 are seen as two different Customer IDs. Numbers sort before letters, and capital letters sort before non-capital letters. You cannot use *, ?, or + in the code. It's important to use consistent and logical coding. Below is an example of a good coding system:

Name: Enter up to 39 alphanumeric characters for a new customer's name.

Prospect: If you check this box, this company or person is not included on any customer reports. If you generate an invoice for the prospect or clear the check box, the prospect becomes a regular customer and is included on customer reports.

Inactive: If you plan to purge this customer when you close the fiscal year, select this check box. Once a customer record is inactive, Peachtree displays a warning if you try to make a sale to the customer. You can update the customer record with address and telephone.

First header complete explain this header name “general”

General tab

The first header opens the general account. When the put of id account for example (customer id”ali0007” and second that put name”ali” so save the name id in your maintain customer account. Explain the key of general.

·        Contact

The first heading explain the name of other company name you contact the every time contect.for example the relation the “ahmad company” the put your name ahmad co. in contact. Second that the down show the bill of address. When open the bar there are different nine addresses is open and put your any each address open.

·        Address / City; ST zip

The second that of address any one put for example(address model town Lahore)the address complete and next that city put (Lahore) and provide the st zip cord Lahore and next step put your country lived build own your company put the company name. the header appear of general and show on sales tax, customer type, telephone num, fax, and e-mail put the asked system soft wear related put information and complete the general header.

Sales Defaults

The sales default header appears in type of picture and circle the header. First of all I put the customer name and second that name to save the account and system errors not save the account and put your general ledger click the searchers button and save the sales account and this is not fallible the account so made the new account and save your account.

Payment of default

To set up customized receipt settings for each customer record, select the Payment Defaults tab in the Maintain Customers/Prospects window. You can change this information at the transaction level, if necessary.
Cardholder's Name: Choose the credit card you want to use as this customer’s default, and enter the name as it appears on the credit card in the Cardholder’s Name field.
Address: Enter the customer’s billing address. As the default, the address fields “address lines 1 and 2, city, state, zip cord country” will initially display the information you entered as the Bill to Address on the General tab.
Credit Card Number: Allows you to enter a default credit card number to use for this customer. You can enter dashes, spaces, or slashes as separators. The credit card number in the Payment Defaults tab will be displayed unencrypted. Therefore, you may want to control user access to the Payment Defaults tab. You can give users No Access or Full access to the Customer Payment Defaults program area. For more information about limiting access to certain areas of Peachtree Accounting click.
Expiration Date: Enter the expiration date listed on the front of the customer’s credit card. Enter the expiration date using the month/year (MM/YY) format. Expiration years (YY) appear as two digits (for example, 03 represents 2003). If a card expiration date is 5/31/03, enter 05/03.

Customer fields

The customer fields header appear in screen and the part of customer/prospect account. To enter custom field information for the selected customer record, select the Custom Fields tab in the Maintain Customers/Prospects window.

History tab

Now last step of customer account is history show the screen and complete the prospect and customer account.

Customer Since: This is the date when you first made a sale to the customer.
Last Invoice Date: This is the date of the last invoice you sent to the customer.
Last Invoice Amt: This is the amount of the last invoice.
Last Payment Date: This is the date of the last payment you received from the customer.
Last Payment Amt: This is the last payment amount you received from the customer.
Last Statement Date: This is the date of the last statement you sent to the customer.

Maintain the customer default account

When the customer is default of you so maintain the customer default account now appear customer default account in screen.

Show the customer default account. There the fiver header of account explains one by one.

·        Payment terms

First of all I explain the first header appear this screen “payment terms” the payment terms shows the default customer account. when the customer is default so the different terms in the payment account for example c.o.d, prepaid, due in number of days, due at the end of the month, and net due in payment in what days clear and the what discount in these days. The cried limit is show this situation seen the given discount about default customer.

·        Account aging

The second that the show the account aging. The account aging show different points invoice date and due date. Invoice date show the payment of given in due date and these item involve aging categories.

·        Customer fields

Customer fields show the field’s labels and customer fields can be used to enter extra information about customer. Use the fields above to label them on all your customer screens. The enabled box must be checked for text to be entered.

·        Finance charge

Finance charges show these items on invoices, days overdue up to, annual interest rate, on balance above that, minimum finance charge and charge interest on finance charges.

·        Pay methods

The last header pay method means that payment method shows the right side box to explain the assets complete entreated and given your massage you may add up to  10 method of payment that your business accept. This list is available from the sales and receipt. Now clicking the button of “ok” completes the customer default account.