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How to maintain the Reports

Report is final form through which we can see the end result by just going through it in a few seconds. All the reports can be seen all types of accounts and receivables reports can be seen by just going on reports.

The process of how we can see reports is given below.

Step no1. Click on the “Reports” bar types of reports can be seen in menu click on any report which you want to see.

As you click on any type of report the following window will appear.

In first column there is “Report area” and in second column “Report list” click on area and select the report which you want to see.

Step no2. We click on the “General ledger” in report area and “Chart of accounts” in report list. The following window will appear with a complete list of chart6 of accounts.

The user can convert the report in excel sheet by click on “Excel”.

User can also take print out of it by click on “Print”.

If user want to make any changes than he can do it by click on “Setup”

Click on “save” button to save the report

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How to maintain the assembling

Step no1. Go to the task bar menu and click on the Assembling account.

The following window will appear.

Step no 2. Select the item id name the name id before adjust the name .

Step no 3. The second that quantity to build and save the transaction.

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How to maintain the General Journal Entry

The journal entry is the point of entry of business transactions into the accounting systems. It is chronological record of the transactions, showing an explanation of each transaction, the accounts affected, whether those accounts are increased or decreased, and by what amount.

Step no1. Go to the task bar menu and click on the General journal entry.

The following window will appear.

Step no 2. First of all enter the date of which period you want to enter the general journal entries in “Date” field.

Step no 3. Enter the reference number in “Reference” field. This field is used to give a unique or different code to each journal for identification.

Step no 4. Enter the “GL Account” for which you want to enter the journal entries, and the general ledger account can be added in chart of accounts.

Step no 5. Enter the description of journal entry in “Description” field.

Step no 6.  Enter the amount from which you want to debit the entry in “Debit” field.

Step no 7. Enter the amount from which you want to credit the entry in “Credit” field.

Step no 8. Click the “Save” button to save the journal entries.

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How to maintain the Payments

            Payments window is used to make payments to the vendor or customer against the invoices or without the invoices. This window is also used to make the payments of salaries or utility bills. We can also use this window for issuing checks to the vendor or customer. In order to make receipts user must followed the following steps.

Step no 1. First of all go to task bar menu and click on “Payments”.

The following window will appear.

Step no 2. Select the customer or vendor from the drop down list and enter the “ID”of the customer or vendor, to payments have to made.

Step no 3. When user selects the customer or vendor “Pay to the order of” field will be filled with the name and address of the customer.

Step no 4. Enter the “Check no” in the check number field.

Step no 5. The “Memo” field will be filled with the account number of the vendor or the customer by default; you can also change it by clicking on it.

Step no 6. Enter the check no in “Check no” field. This field is used to give a unique or different code to each check for identification and avoid repetition.

Step no 7. Enter the current date in the “Date” in the date field.

Step no 8. Select the cash account from “Cash account” field to which this transaction will ne charged.

Step no 9. Cash account balance is used to check the balance of cash by clicking on the “$” button than click the save button.

Receipts

Receipts are used to receive cash from the customer or vendor against or without the invoice. In order to make receipts user must followed the following steps

Step no 1. First of all go to task bar menu and click on “Receipts”

.

The following window will appear.

Step no 2. Select the customer or vendor from the drop down list and enter the “ID”of the customer or vendor, from payment have to receive.

Step no 3. When user selects the customer or vendor “Name” field will be filled with the name of the customer.

Step no 4. Enter the “Bank deposit slip no” in the deposit ticket ID field.

Step no 5. Enter the reference number in “Reference no” field. This field is used to give a unique or different code to each receipt for identification and avoid repetition.

Step no 6. Enter the receipt number in the “Receipt no” field.

Step no 7. Select the payment method in “Payment method” field.

Step no 8. Select the cash account from the “Cash account” drop down menu.

Step no 9. Cash account balance is used to check the balance of cash by clicking on the “$” button.

Step no 10. In case there is any invoice due for receipts of customer or vendor, when we enter the ID of that customer or vendor the “Apply to invoices” tab will be enabled.

Step no 11. The first field is “Invoice” field. Invoice shows a number which is issued while issuing a sale invoice to the concerned customer.

Step no 12. The “Date due” and “Amount due” field will be filled automatically with invoice the date due field show for your invoice and the amount due shows the unpaid amount.

Step no 13. Enter the description in “Description field”.

Step no 14. The “Discount” field will calculate the discount automatically according to terms selected for the customers whose ID is entered.

Step no 15. Enter the amount which has to receive from the customers in “Amount paid” field.  

Step no 16. User can also check the box of “Pay” if amount is received than click the save button.

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How to maintain the Vendor Credit Memo

Vendor credit memo is used to record the returns to the vendors whether on the direct purchases or on the existing invoices which have not been paid.

The procedure of vendor credit memo is given below.

Step no1. Go to the task bar menu and click on the vendor credit memo.

The following window will appear.

Step no 2. First thing is to enter the “Vendor ID” in customer ID field. It is the ID of the vendor from the purchases has been made. When you select the vendor the “Remit to” field will show the detail of the vendor.

Step no 3. Enter the date of returning goods in “Date” field.

Step no 4. Enter the reference number in “Credit no” field. This field is used to give a unique or different code to each transaction for identification.

Step no 5. The “Term” field will be filled automatically when you select the vendor. These terms are payment terms and created when vendor account are created in maintain menu.

Step no 6. Enter the account payable ID or select it from the list of chart of accounts in the “A/P Account”. This is the account to which the amount due of the purchases will be charged.

Step no 7. Select the invoice number from drop down list on the Apply to invoice no tab to which you want to charge the returns.

Step no 8. The “Item field, Quantity field, Unit price field, and Description field”will be automatically filled.

Step no 9. Enter the number of items you want to return in the “Returned” field.

Step no 10. Enter the “GL Account” which you want to use for this return.

Step no 11. “Amount field” will be automatically filled.

Step no 12. Click the “Save” button to save the transaction.

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How to maintain the Credit Memo

Credit memo is used to record the returns from the customers whether on the direct sales or on the existing invoices whose payment is not received.

The procedure of credit memo is given below.

Step no1. Go to the task bar menu and click on the credit memo.

The following window will appear.

Step no 2. First thing is to enter the “Customer ID” in customer ID field. It is the ID of the customer who has returned goods.

Step no 3. Enter the date of returning goods in “Date” field.

Step no 4. Enter the reference number in “Credit no” field. This field is used to give a unique or different code to each transaction for identification.

Step no 5. Customer purchase order number is entered in the “Customer Po” field.

Step no 6. The “Term” field will be filled automatically when you select the customer. These terms are payment terms and created when customer account are created in maintain menu.

Step no 7. Select the invoice number from drop down list on the Apply to invoice no tab to which you want to charge the returns.

Step no 8. The “Item field, Quantity field, Unit price field, and Description field “will be automatically filled.

Step no 9. Enter the number of items that returned in the “Returned” field.

Step no 10. “Amount field” will be automatically filled.

Step no 11. Click the “Save” button to save the transaction.